VeryPDF Form Filler Review: Pros, Cons, and Alternatives

Top 7 Features of VeryPDF Form Filler You Should KnowVeryPDF Form Filler is a lightweight PDF form-management tool designed to help users view, fill, edit, sign, and export PDF forms quickly. Whether you’re an office worker processing invoices, a teacher grading digital forms, or a small-business owner collecting customer data, knowing the key capabilities of VeryPDF Form Filler will help you decide if it fits your workflow. Below are the top seven features you should know, with practical examples and tips.

1. Easy form filling and text entry

One of the core strengths of VeryPDF Form Filler is its straightforward form-filling interface. It recognizes interactive form fields embedded in PDFs (text boxes, radio buttons, checkboxes, dropdowns) and places your cursor directly in those fields for typing or selection.

• Benefit: Reduces manual work compared with flat PDF editors where you must position a text box manually.
• Example: Open a tax or application PDF and simply click each labeled field to enter names, addresses, or numerical values.
• Tip: Use keyboard navigation (Tab / Shift+Tab) to move between fields quickly and maintain data-entry speed.

2. Support for non-interactive (flat) PDFs

Not all PDFs come with interactive form fields. VeryPDF Form Filler provides tools to add text, checkmarks, and simple annotations to flat PDFs so you can still complete forms that weren’t originally designed as fillable.

• Benefit: Eliminates the need to recreate a form in another application.
• Example: Receive a scanned rental agreement—add tenant names and dates, place checkmarks where needed, and save the completed PDF.
• Tip: For precise placement, zoom in to 200–400% before placing text or checkboxes.

3. Digital signatures and signature appearance

VeryPDF Form Filler supports signing PDFs digitally. You can add an image of your handwritten signature or use certificate-based digital signing depending on software capabilities and your security needs.

• Benefit: Enables legally recognized signing workflows and faster approvals.
• Example: Add your digital signature to a contract before emailing it back to a client.
• Tip: Keep a high-resolution, transparent-background PNG of your signature for the best visual result.

4. Form data import/export (FDF/XFDF)

For workflows that require repeated use of the same form, VeryPDF Form Filler often supports exporting form data to FDF/XFDF formats and importing them back. This allows you to save filled-data separately from the PDF layout and reapply data to the same form structure later.

• Benefit: Speeds up batch processing and saves a master copy of filled fields for reuse.
• Example: Save a client’s filled details as an FDF, then import those details to another copy of the same form when needed.
• Tip: Keep versions of both the blank PDF and the exported FDF/XFDF together to avoid mismatches.

5. Annotation and markup tools

Beyond filling fields, VeryPDF Form Filler includes annotation tools like highlighting, underlining, drawing, and adding sticky notes. These are useful for review cycles, comments, and collaborative edits before finalizing a document.

• Benefit: Facilitates review and collaboration without altering the original text.
• Example: A manager highlights sections requiring revisions and leaves notes for team members to address.
• Tip: Use different highlight colors consistently to represent categories (e.g., red = change required, yellow = optional).

6. Page manipulation and saving options

The software typically allows common page-level actions: rotating pages, extracting single pages, and saving forms as flattened PDFs (which embeds filled data into the PDF so fields can no longer be edited). It also offers standard save/export formats and printing options.

• Benefit: Flattening protects filled data from accidental edits and preserves visual fidelity for archival or submission.
• Example: After completing a form and signing it, flatten and save a copy to ensure the signature and filled text remain fixed.
• Tip: Keep an editable copy and a flattened copy—editable for internal changes, flattened for official submission.

7. Lightweight footprint and quick startup

VeryPDF Form Filler is positioned as a lightweight utility that opens quickly and runs on modest system resources. For users who need a fast tool for occasional form filling without the complexity of a full PDF suite, this can be a major advantage.

• Benefit: Faster load times and fewer system demands make it well-suited for older machines or quick tasks.
• Example: Open a PDF, fill and sign it, and email it—all within minutes on a basic laptop.
• Tip: Use it as a complement to heavier PDF software when you need speed and simplicity.

Best practices when using VeryPDF Form Filler

• Always keep a backup of the original blank PDF before making edits.
• Save periodically while filling long forms to avoid losing data.
• Use FDF/XFDF export if you expect to reuse data or need a data-only backup.
• Flatten a final copy for submission, and retain an editable copy for record-keeping.
• Check the visual quality of imported signature images; use transparent PNGs for clean results.

Conclusion

VeryPDF Form Filler focuses on practicality: filling interactive and flat forms, signing, annotating, and exporting form data, all within a lightweight, fast application. For users who need a no-frills PDF form solution for everyday tasks—filling invoices, signing contracts, and annotating documents—these seven features make it a capable choice.